Making your website accessible to people who are differently abled (blind or visually impaired, motor-impaired, users with epilepsy, cognitive or learning disabilities, seniors, etc.) is increasingly important. Some experts suggest that 20-25% of the general population has some kind of difficulty using typical websites.

Website accessibility is governed by the WCAG 2.1 AA standard, promulgated by the W3C. This standard is referenced by the Americans with Disabilities Act and other national and international laws. Compliance with this standard also protects you against demand letters and lawsuits.

ClubExpress has partnered with a firm that provides a fully-automated, AI-powered tool to make your website WCAG 2.1 Level AA compliant. This tool seamlessly attaches to your website, and is accessible by clicking a floating icon in the lower right corner. See the example on this website. It uses Artificial Intelligence (AI) to dynamically analyze a website page and apply the current settings to it. So once users make an adjustment, these settings are carried forward for as long as they are accessing the website.

Our partner normally charges $490 per year for this service. But we have arranged a 10% discount for ClubExpress customers.

The Ad Hoc Reporting module allows you to create and run your own reports. ExpressView allows you to quickly create reports that can then be further customized, or use the Advanced Reports function to create a complex report from scratch. Ad Hoc Reports also supports CrossTabs (pivot tables), Dashboards, and Chained Reports (multiple reports output as a single report.)

Ad Hoc Reports can use data from many parts of ClubExpress, including member and non-member information, transactions and payments, events (including individual events), donations, the E-Commerce storefront, committees, member interests, etc. You can create and save as many reports as you want and organize them into separate folders. We have also built a collection of shared reports that are available for you to run, or to copy into your private area to modify.

The higher-priced option allows you to schedule reports to run automatically and be delivered by email to a pre-defined set of users.

Many organizations use ClubExpress because we don’t put advertising on your websites. But some clubs are interested in signing up their own advertisers who want to promote their business to club members and website visitors. This module allows you to define one or more panels that appear on every public and member page of the website. Advertisers then provide a banner ad in a pre-defined size that is then installed in the system and will then display in the designated panel as pages are viewed.

The Classified Ads module allows members to post ads on the website for items they want to sell to other members (or non-members, depending on whether the module is visible on the public side of the website.) Ads can be organized into categories and can include full descriptions, location and condition information.

This module allows club or association administrators to manage every contact with members and non-members. Each contact can be tracked by member or non-member, category, contact type, status, priority, and responsible staff member. It provides the equivalent functionality of a Customer Relationship Management (CRM) system.

This module allows professional associations to track the different ways in which members (and, optionally, non-members) can maintain certifications by earning continuing education credits/units/points. You can define fees for exams, renewals, study materials, and classes. You can also define the length of time a certification is valid before it needs to be renewed. Then you define the different ways in which members can earn units/credits/points, including attending classes, working in their professional field, writing papers or books, presenting at conferences, volunteering on association committees, etc. You can configure events to carry continuing education credits which get added to registrants' credits when they've been marked "attended". Once the module is configured, members sign up for certifications. They can enter their professional activities in the various categories for review by the association. Supporting documentation can also be uploaded. Once a sufficient number of units/credits/points have been earned, the certificate is awarded or renewed and can even be printed from within the software. The module provides a full suite of tools to allow administrators to review and approve certifications and print certificates, welcome letters, and mailing packets.

This module allows associations to define courses that members can take to earn credits toward a certificate, generally by requiring users to view one or more videos and take a corresponding quiz. Courses are presented online with a member side to select and pay for courses, view videos and take tests, and print a certificate upon completion of a course; and an administrator side to manage courses, videos, tests and other member completions. Quizzes are created in the built-in ClubExpress Ad Hoc Forms module.

This module provides a way for members to submit reimbursement requests on the club’s website and for administrators to approve the requests and record payment information for them. It is fully chapter-aware; requests are made for a specific chapter and a specific project or event. Each request consists of one or more detail lines and any number of supporting documents. Approvals can be configured for an officer or an administrator at the next highest level.

This module allows members to purchase passes for their guests for a facility. It was originally developed for a private club that owns trails on which people ride motorbikes, ATVs, and UTVs. Guest passes have a fee and can be purchased in advance for a specific date and duration (one or multiple days) up to 7 days in advance. Each person receiving a pass must sign a Release/Waiver of Liability, which can be sent to them via email or text message.

This module allows members to purchase discount coupon codes to gift to other members and optionally, non-members. Gift Discount Coupons are purchased by members through their member profile. Administrators define the coupon value, availability, and usage parameters.

This module displays chapters and interest groups in a single list, allowing members to sign up or leave a group. For some organizations, chapters are geographically based. But for others, chapters can serve like interest groups that charge a fee. So a club could have interest groups that members can join and leave at any time; it can also have chapters that members can join if they pay the chapter fee. This module was developed for a large seniors community with thousands of members and dozens of interest groups and clubs within the community.

This module allows professional and trade associations to post available jobs that members (and optionally non-members) can view. Members can post jobs that may or may not immediately become visible. There may be a fee to post a job and jobs will be visible for a defined period of time, with the option to renew a listing. Note that the module does not collect and distribute resumes, cover letters or applications. It does not serve as a clearing house or intermediary in any way. It does not provide an “anonymizing” service (to protect people against applying for jobs at the same company where they work.) It is not intended to replace Monster or Career Builder. Rather, it lists the jobs and provides the details on how to apply (usually the company’s website or an email address.)

This simple module lists each member and his or her boat name, length, type, and mooring no.

The Member Galleries module allows members of a club or association to display their art in an attractive and elegant “gallery” format. It includes two views: “Grid” view shows a single image for each member, with the member’s name below. When the image is clicked, the system jumps to that member’s personal gallery, showing the selected image in a larger format. Users can then move through multiple images, each pulled from a member photo album. Below the image is a member bio and well as contact information. There is also a “List” view, showing a list of member names in alphabetical order, for each member who has a personal gallery defined. Clicking a name jumps to the same display described above.

This module also includes an “Exhibition” widget which allows admins to place a selected photo album on the home page or a custom page. Images from the selected photo gallery are displayed in a grid format. When an image is clicked a responsive lightbox is displayed, with more information about the artist/artwork and navigation arrows to view other images from the gallery.

This module was developed for an association that offered its own online courses, to allow members to earn continuing education units towards a certificate. Students can take a variety of courses in different tracks, focused on different knowledge domains and based on their individual career goals. Courses are presented online using the Sakai Learning Management System (LMS), an open-source platform that is one of the most respected LMS’s available.

This module interfaces with an instance of Sakai managed by the LAMP Consortium LampConsortium.org. This module provides a complete management tool and single sign-on interface to a powerful online LMS. It also will require extensive customization to meet the needs of your association.

ClubExpress has partnered with Addmi.com to provide a POS system that integrates with your ClubExpress database and website. Use the Addmi platform for your restaurant or bar facility, or a snack bar. Addmi will verify member identity and status, manage the purchase of food, drinks, and/or snacks, then send transactions and payments to ClubExpress, so that members can view their history of charges. Optionally allow members to maintain a tab and pay their charges weekly or monthly through your ClubExpress website. Requires Stripe integration, which is supported by both Addmi and ClubExpress.

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• Addmi supports online menus using a scanned Smart QR code to detect location, portable POS devices, and registers
• Verify member identity/status, send back name, email address, member number, etc.
• Transactions and payments sent to ClubExpress as misc. charges
• Receipt and itemization is emailed or texted to the member or guest
• Works for both members and non-members

This custom module can be used by associations to simply track points/hours earned through taking professional development courses and performing other activities related to their continuing education. It allows members to request credit for events they attended or activities they performed, including the ability to upload supporting documentation. Submissions are reviewed by admins and approved or declined (with a specified reason.) Associations can define categories and whether points/hours expire after a defined period and need to be renewed.

The Resource Scheduling module allows clubs and associations to define physical resources that can be rented or reserved by members. This module is suitable for many different types of clubs:

• Tennis clubs that allow members to reserve a tennis court
• Sailing and yacht clubs or canoe/kayak clubs, with a fleet of boats that members can rent
• Ski clubs with a lodge where members and their family can rent rooms
• Clubs with a clubhouse that includes meeting or banquet rooms

Resources can be rented hourly or daily (such as for a sail boat or canoe), or overnight (such as for a ski lodge room). Each resource can have different properties and rental rules. The club can define a setup period before the reservation starts and a cleanup period for after the reservation finishes. Resources can have different fees at different times of the day, week, month, or year. Clubs can define a resource setup fee and different fees for members and non-members. Resources can also have blocks of time where the resource is not available, perhaps for maintenance or repairs. A reservation can include more than one resource reserved at the same or at different times.

Cue Sheets document the various rides in a region. Each ride is categorized by properties such as name, location, starting point, distance, vertical ascent, and a measure of difficulty. Search functions allow members to find an appropriate ride, each of which also includes a downloadable PDF with the ride map and turn-by-turn directions. The module also includes Ride With GPS support. This module was developed for a cycling club but it can also be used by other trail-based clubs such as horseback riding and snowmobile clubs.

Many cycling clubs run competitions to see which members ride the most miles or kilometers in a year, or the most number of rides; or which members lead the most number of rides. This module tracks these statistics for each rider in a club.

Use this SSO option to allow members to log into your ClubExpress website, then jump over to a different website (such as a 3rd-party discussion forum) where they will already be logged in and the other website will know who they are. We use the OAuth protocol to enable SSO.

This module can be used by any organization that has tasks or projects that need to be managed, such as clubs with physical facilities or equipment that need maintenance or repairs; association members reporting problems that need to be be resolved; or special projects that need to be managed. It's especially suitable for homeowner and condo associations, and retirement communities with extensive facilities.

The Task Manager allows admins to create tasks with an assigned category and sub-category, location and sub-location, priority, and responsible staff person. Tasks can have sub-tasks, each with its own category, location, priority, etc. They can also have attachments, including photos and documents that explain or show the task and its management. Tasks will run through a series of status values as they are created, assigned, worked, completed, closed, and archived. Notes can be entered for each task. An option will allow members to submit tasks that must be handled by administrators.

This module was designed for a state snowmobile association. It tracks every major trail in a defined area, showing the trail status, snowfall, base, trail conditions and other relevant information. Users have the option of downloading a trail map in a PDF file. This module is potentially suitable for other outdoor sports clubs, including cross-country skiing, mountain biking, off-road vehicle clubs, and horseback riding clubs.

The Federal Government now requires increased security requirements for websites that are used by federal employees, especially those people employed in sensitive situations (for example, the US State Department.) To satisfy this requirement, we now offer a double password login system, which can be limited to selected member type(s). When these members log in using their standard username and password, the system will test the member type and if an appropriate type is found, a second password screen will be displayed. Members will not be able to login until a valid second password is provided. Unlike the primary password, this second password cannot be “remembered”; it must be entered every time.

ClubExpress provides a feature that allows members to download a virtual membership card. This card can have any design the club wants and can include many fields from the database, including first name, last name, member number (optionally as a bar-code), member type, date joined, date expired, etc. It can also optionally include a photo of the member for a higher fee (because it's a little more complex to set up.) Cards can also be made available for spouses, and secondary and tertiary members.

This module lets Villages display select open Service Requests to vetted Service Providers on your website for self-signup. Member volunteers sign in with their existing username and password and can select Service Requests from an option on your menu. Non-member volunteers are assigned a special username and password to allow them to access the feature and sign up for open Service Requests. The module also allows member and non-member volunteers to manage their own weekly and vacation schedules, and their own emergency contacts.

Volunteer Self-Signup is a "pull" model, where volunteers for requests are "pulled" in to view and sign up for open requests. This model differs from the "push" method in the built-in Automated Open Request (AOR) emails. AOR allows Villages to send ("push") automatic emails to volunteers with links to sign up for open Service Requests.

This is a membership verification service. It can be used from a separate website to verify whether someone is an active member of the club or association, based on either their username and password, or their email address and first name, or their email address and member number.

The Web Service also makes available a JSON file that includes basic member data. Experienced developers can use this to create dynamic custom pages showing member data in different formats.

Work with an in-house designer to create a fully customized look and feel for your website. This option includes building out the overall site template, custom styles, the home page, and a template custom web page. It does not include converting multiple pages from your old website into the new template. Includes up to 3 mockups; additional mockups are $300 each. Let's talk before we start so we can understand your needs and expectations.

Provide us with an image of what you want the website to look like, or a design created by your own designer. We will convert that into a custom look and feel for your website. This option includes building out the overall site template, custom styles, the home page, and a template custom web page. It does not include converting multiple pages from your old website into the new template.

Convert a look and feel from another platform (WordPress, Joomla, Drupal, Weebly, Wix, etc.) into a ClubExpress template. This option includes building out the overall site template, custom styles, the home page, and a template custom web page. It does not include converting multiple pages from your old website into the new template. Note that this option applies to relatively simple/straightforward websites. For highly customized or unusual websites, we will need to review the design and prepare a custom quote.

Configure an elegant and clean website template and Home page, using the built-in tools and including some custom CSS, JavaScript, Marquee options, etc. Includes redesigning the home page and a template static web page.

Configure an elegant and clean website template and Home page for your club or association using the built-in tools and options. Does not include custom CSS or JavaScript effects.

Enable QuickBooks for Windows (QBW) or QuickBooks Online (QBO) Integration.

In "Always Secure" mode, purchase an SSL Certificate so that your domain name always appears in the address bar using https://

• 1-year certificate: $45
• 2-year certificate: $80
• 3-year certificate: $111
• 4-year certificate: $140
• 5-year certificate: $160